Employment

Application Due: May 31, 2023

About the Position: Annual Giving Coordinator

Music for All is seeking an Annual Giving Coordinator that plans and manages all aspects of the Annual Giving program as well as being responsible for maintaining donor data integrity within the donor database. The Annual Giving Coordinator plays an active role in the identification, solicitation, and recognition of the individual donors responsible to meet budget goals.

The Annual Giving Coordinator works under the direction of the Director of Mission Advancement and is an integral part of the Music for All team.

Required skills and characteristics:

• Bachelor’s degree
• A minimum of two-to-three years of fundraising experience in annual giving/campaigns and appeals, with an emphasis in individual/annual solicitation.
• Experience with donor data systems (DonorPerfect, Salesforce, etc.).
• Strong commitment to the mission, vision, values, and programs of Music for All and ability to effectively articulate these to motivate and encourage donors and prospects at all levels.
• High level of diplomacy and confidentiality.
• Experience and high level of comfort working with a diverse group of individuals (board members, staff, volunteers, etc.)
• Excellent writing, interpersonal, and communication skills as well as the ability to interact. with individuals in and out of the organization.
• Ability to work on a wide variety of projects at one time.
• Strong leadership skills coupled with the composure required to thrive under pressure.
• Strong analytical and project management skills, and attention to detail.
• Confident and dynamic personality.
• Self-starter who can work independently as part of a national team.
• Experience in team-based, cross-functional work environment with effective and respectful communication as a top priority.
• Experience in Microsoft Office (Word, Excel) required.

Responsibilities will duties include:

• Design, implementation, and growth of all annual giving campaigns including online and direct mail.
• Provide organization, production and maintenance of annual fund campaign materials and data.
• Utilize direct response communication and fundraising tools (direct mail, email, website) to inform, engage, connect and solicit current, lapsed and prospective donors.
• Monitor, report and analyze outcomes.
• Process, record and acknowledge all gifts/pledges on behalf of the Advancement Department including thank you letters.
• Work with the Marketing and Communications team in developing and positioning development priorities, key messages and events
• Maintain and cultivate individual donor records in the donor database.
• Coordinate stewardship efforts of current donors to retain and encourage repeat and increased giving year-over-year.
• Prepare and execute stewardship mailings, including direct mail.
• Maintain department presence on website and printed material.
• Prepare and publish Annual Report in collaboration with Director of Mission Advancement.

Every candidate for a position at Music for All must understand and acknowledge that a substantial portion of the organization’s business is the planning and execution of special events. As such, all Music for All employees are involved in the planning of events and have some on-site event production duties and responsibilities with some travel required.

Music for All, Inc. is a 501(c)(3) not for profit educational organization and is committed to a diverse workforce.

Application Deadline: May 26, 2023

POSITION DESCRIPTION
Music for All is seeking qualified candidates for an Events Coordinator Position. This position is a full-time position, including a competitive benefits package and salary. The Events Coordinator works under the direction of the Director of Events. The Event Coordinator plays an important role within the larger department while also working independently on projects.

Responsibilities will duties include:

• Assist in the planning of all events, on-site and pre-event.
• Development, implementation, and management of year-round Volunteer Program; including recruitment of groups and individuals and volunteer and host groups specifically for Bands of America Fall Championships.
• Contracting and coordinating on-site support for the organization’s 100+ annual Event Staff members.
• After year one; this position will be responsible for planning and executing of up to 5 Regional Championships.
• Communicate and coordinate all logistics/operations with assigned event venues and internal/external staff.
• Creating, organizing, and maintaining electronic files and efficient digital workflows.
• Independently and collaboratively managing multiple internal and external projects simultaneously.

Every candidate for a position at Music for All must understand and acknowledge that a substantial portion of the organization’s business is the planning and execution of special events. As such, all Music for All employees are involved in the planning of events and have some on-site event production duties and responsibilities with some travel required.

POSITION REQUIREMENTS
Music for All is seeking an enthusiastic, team-oriented individual with the below skills:

• Bachelor’s Degree in Event Management or Music Business (preferred).
• At least two years’ demonstrated experience in event planning, volunteer management.
• Music background helpful but not required.
• Ability to manage multiple projects simultaneously.
• Self-starter who can work independently as part of a national team.
• Demonstrated leadership, organization, interpersonal skills as well as strong attention to detail.
• Strong work ethic, willingness to embrace our organization.
• Strong analytical and project management skills, and attention to detail.
• Experience in team-based, cross-functional work environment with effective and respectful communication as a top priority.
• Excellent verbal and written communication skills and ability to work well with others.
• Ability and willingness to travel, as well as to work outside the normal workday as necessary and required.
• Experience and high level of comfort working with a diverse group of individuals (board members, staff, volunteers, etc.)
• Technological proficiency and abilities with various platforms including Office 365 and Google Workspace.

APPLICATION PROCESS
Please submit a cover letter, resume, and professional references by the end of day May, 26, 2023. All correspondence will be conducted through email. Music for All, Inc. is committed to a diverse workforce.

Music for All, Inc. is a 501(c)(3) not for profit educational organization and is committed to a diverse workforce.

Application Deadline: June 15, 2023

ABOUT THE POSITION

Music for All is seeking qualified, proactive, and team-oriented candidates for full-time employment within the Participant Relations team. Music for All’s Participant Relations team focuses on the participants of our programs, which includes the responsibility of recruitment, enrollment, pre-event communication, and event scheduling. The Participant Relations Receptionist and Assistant works under the direction of the Participant Relations Senior Coordinator and is an important part of the Music for All team.

Primary duties include, but are not limited to:

• Answer all incoming calls and assist with answers or transfer to appropriate staff member
• Monitor event specific emails and reply to customers in a professional and timely manner
• Sort mail
• Represent the company while interfacing with office visitors and directing them to appropriate meeting areas
• General administrative support of the Participant Relations Team for event planning and recruitment efforts
• Heavy communication (phone and email) with music educators and participants regarding event details
• Create, organize, and maintain participant paperwork and files
• Manage multiple projects simultaneously and independently
• Maintain relationships with former, existing, and new participants

POSITION REQUIREMENTS

Music for All is seeking qualified candidates with the skills listed below.

• Bachelor’s or Associate’s degree from an accredited university or college or currently enrolled in a college level degree program (preferred)
• Strong work ethic and understanding of the organization’s mission, vision, and core values
• Excellent interpersonal skills and ability to communicate with individuals inside and outside the organization
• Interpersonal skills to create a pleasant experience for all customers
• Customer-focused attitude; personable and attentive
• Active listener; good telephone etiquette
• Patience and listening skills to respond appropriately and interact positively with upset customers
• Excellent written and oral communication, presentation, and proof-reading skills
• Strong attention to detail
• Experience in Microsoft Office (Word, Excel) required
• Ability to work independently, with little to no guidance
• Verbal and written communication skills to interact clearly with customers, vendors and other employees
• Organization skills to keep accurate records and find important information quickly
• Time management skills to prioritize and complete a side variety of tasks throughout the day

LOCATION AND TRAVEL

Position based in Indianapolis to work at Music for All headquarters, with the occasional opportunity to work remotely.

A substantial portion of Music for All’s operations include the planning and execution of special events; travel and weekend hours may be required at times. Each Music for All employee and intern may have on-site event production duties and responsibilities, though it is anticipated that this position will not travel with high frequency. In all cases in which travel is required, individual travel expenses, including transportation, housing, and meals will be covered by Music for All.

APPLICATION PROCESS

Please submit a cover letter, resume and professional references online ASAP. All correspondence will be conducted through email. Music for All, Inc. is a 501(c)(3) not for profit educational organization and is committed to a diverse workforce.